Business Operations Specialist (Hybrid)
Rahway, NJ Rahway, NJ Full-time Full-time $80,320 - $126,500 a year $80,320 - $126,500 a year 5 days ago 5 days ago 5 days ago Job Description As a Global Commercial & Digital, Business Operations Specialist you will report to leaders within Global Commercial & Digital and Business Operations Unit to support a variety of operational processes and workstreams.
Main Responsibilities & Primary Activities:
Strategic Projects & Workstream Support:
Assist departmental leaders with projects and workstream operations, updates, communications, and presentations Lead special projects on behalf of departmental leaders Serve as liaison with staff and departmental leaders in support of project updates, scoping, proposals, and planning Serve as a subject-matter expert on departmental administration, handling inquiries, developing action plans, and assisting with preparation and dissemination of information Manage multiple collaborations across calendars, scheduling team meetings and preparing pre and post meeting materials Provide confidential support when needed by handling a variety of requests, including business and HR related correspondence.
Discretion and professionalism are a must.
Develop and build on relationships with cross-functional team members responsible existing operations, and help define new ways of working Coordination & Logistics Support:
Support departmental leaders with daily operations, and perform tasks such as managing calendars, generating correspondence, maintaining collaboration, departmental files, planning and coordinating annual corporate meetings, scheduling facilities, travel planning and expense management.
Support the team by managing meetings & congresses organized by our company or by 3rd Parties.
Ensure all internal processes are made accurately and on time, with all the necessary compliance requirements.
Support meeting arrangements and logistics by scheduling conference rooms, order AV equipment, catering services, travels & accommodations or even set-up a virtual congress by working with several suppliers to ensure a high-quality meeting service.
Expense management and financial business support:
Responsible to ensure adequate support to financial planning and tracking on all activities, within allocated budget and compliance regulations.
Promote and influence towards an accurate budget monitoring, in line with forecasts.
Issue purchase orders and do payments requests regarding our contracted services.
Manage invoice accounting, close purchase orders and work directly with suppliers ensuring good communication between both parties.
Issue contracts and ensure the internal compliance process associated to each contract.
Monitoring all credit card payments and submit those expenses within the deadlines to avoid delinquency fees.
Support onboarding of new employees Manage vendors by onboarding new ones or updating information details.
Qualifications and Skills:
Bachelor's degree preferred; minimum High School diploma required Strong written and verbal communication skills and ability to influence others Strong attention to detail with ability to summarize outcomes and propose solutions Ability to handle and prioritize simultaneous assignments for more than one stakeholder at a time Advanced computer skills such as MS Outlook, Word, Excel, Power Point, Teams.
Experience processing Expense Reports, Purchase Orders, Payment Requests, preferably with SAP.
Event Planning/Coordination experience Outstanding relationship building skills Budget/Finance Management experience High degree of professionalism and sound judgment NOTICE FOR INTERNAL APPLICANTS In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separationpackage, then you are no longer eligible for your separation benefits package.
To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).
Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated.
Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.
Please click here if you need an accommodation during the application or hiring process.
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Know Your Rights EEOC GINA Supplement Pay Transparency Nondiscrimination We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together.
The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment.
We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
U.
S.
Hybrid Work Model Effective September 5,2023 our U.
S.
Hybrid work model will be as follows:
1.
Three total days on site per week:
Tuesday and Wednesday - plus one additional day of choice based on what works best for organizations and/or teams.
2.
Fridays will formally be a remote-working day unless business critical tasks require onsite presence.
Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job.
Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate's relevant skills, experience, and education.
Expected salary range:
$80,320.
00 - $126,500.
00 Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days.
For Washington State Jobs, a summary of benefits is listed here.
Learn more about your rights, including under California, Colorado and other US State Acts Search Firm Representatives Please Read Carefully Merck & Co.
, Inc.
, Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities.
All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.
No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.
Where agency agreements are in place, introductions are position specific.
Please, no phone calls or emails.
Employee Status:
Regular Relocation:
No relocation VISA Sponsorship:
No Travel Requirements:
No Travel Required Flexible Work Arrangements:
Hybrid Shift:
1st - Day Valid Driving License:
No Hazardous Material(s):
n/a Requisition ID:
R249916 Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).
Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated.
Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Main Responsibilities & Primary Activities:
Strategic Projects & Workstream Support:
Assist departmental leaders with projects and workstream operations, updates, communications, and presentations Lead special projects on behalf of departmental leaders Serve as liaison with staff and departmental leaders in support of project updates, scoping, proposals, and planning Serve as a subject-matter expert on departmental administration, handling inquiries, developing action plans, and assisting with preparation and dissemination of information Manage multiple collaborations across calendars, scheduling team meetings and preparing pre and post meeting materials Provide confidential support when needed by handling a variety of requests, including business and HR related correspondence.
Discretion and professionalism are a must.
Develop and build on relationships with cross-functional team members responsible existing operations, and help define new ways of working Coordination & Logistics Support:
Support departmental leaders with daily operations, and perform tasks such as managing calendars, generating correspondence, maintaining collaboration, departmental files, planning and coordinating annual corporate meetings, scheduling facilities, travel planning and expense management.
Support the team by managing meetings & congresses organized by our company or by 3rd Parties.
Ensure all internal processes are made accurately and on time, with all the necessary compliance requirements.
Support meeting arrangements and logistics by scheduling conference rooms, order AV equipment, catering services, travels & accommodations or even set-up a virtual congress by working with several suppliers to ensure a high-quality meeting service.
Expense management and financial business support:
Responsible to ensure adequate support to financial planning and tracking on all activities, within allocated budget and compliance regulations.
Promote and influence towards an accurate budget monitoring, in line with forecasts.
Issue purchase orders and do payments requests regarding our contracted services.
Manage invoice accounting, close purchase orders and work directly with suppliers ensuring good communication between both parties.
Issue contracts and ensure the internal compliance process associated to each contract.
Monitoring all credit card payments and submit those expenses within the deadlines to avoid delinquency fees.
Support onboarding of new employees Manage vendors by onboarding new ones or updating information details.
Qualifications and Skills:
Bachelor's degree preferred; minimum High School diploma required Strong written and verbal communication skills and ability to influence others Strong attention to detail with ability to summarize outcomes and propose solutions Ability to handle and prioritize simultaneous assignments for more than one stakeholder at a time Advanced computer skills such as MS Outlook, Word, Excel, Power Point, Teams.
Experience processing Expense Reports, Purchase Orders, Payment Requests, preferably with SAP.
Event Planning/Coordination experience Outstanding relationship building skills Budget/Finance Management experience High degree of professionalism and sound judgment NOTICE FOR INTERNAL APPLICANTS In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separationpackage, then you are no longer eligible for your separation benefits package.
To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).
Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated.
Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.
Please click here if you need an accommodation during the application or hiring process.
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Know Your Rights EEOC GINA Supplement Pay Transparency Nondiscrimination We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together.
The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment.
We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
U.
S.
Hybrid Work Model Effective September 5,2023 our U.
S.
Hybrid work model will be as follows:
1.
Three total days on site per week:
Tuesday and Wednesday - plus one additional day of choice based on what works best for organizations and/or teams.
2.
Fridays will formally be a remote-working day unless business critical tasks require onsite presence.
Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job.
Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate's relevant skills, experience, and education.
Expected salary range:
$80,320.
00 - $126,500.
00 Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days.
For Washington State Jobs, a summary of benefits is listed here.
Learn more about your rights, including under California, Colorado and other US State Acts Search Firm Representatives Please Read Carefully Merck & Co.
, Inc.
, Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities.
All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.
No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.
Where agency agreements are in place, introductions are position specific.
Please, no phone calls or emails.
Employee Status:
Regular Relocation:
No relocation VISA Sponsorship:
No Travel Requirements:
No Travel Required Flexible Work Arrangements:
Hybrid Shift:
1st - Day Valid Driving License:
No Hazardous Material(s):
n/a Requisition ID:
R249916 Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).
Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated.
Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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